COMPUTER INFO

About two or three times a anniversary I am asked, “Why can’t I email my presentation to John?” Of course, I apperceive that our email server is active fine, so I jump to the best acceptable problem: attachments. I ask if they are sending any accessories forth with the email. Best bodies acknowledgment yes with a “how did you know?” complete in their voice.

The best accepted adapter in my boutique is the acceptable ‘ole PowerPoint presentation. I’ll admit, PowerPoint can be a admirable and able tool. In the calmly of a pro, you can accomplish some absolutely nice presentations. In the calmly of a abecedarian (and alike a novice), a PowerPoint presentation can bound about-face into a aggrandized mess, abnormally if agenda pictures and scanned images are used.

In the past, this wasn’t abundant of a problem. Absolutely ample angel files were non-existent until affordable agenda cameras came on the scene. Now bodies are putting two abundant accoutrement calm with an annoying result. You see, agenda pictures tend to accept rather ample book sizes. Adding agenda pictures and scanned images to your PowerPoint presentation can bound accomplish them too ample to accelerate through best email systems.

There are a brace of means to get about this problem. One is a added hands-on, awful customizable approach. The added is aloof a amount of a brace of clicks.

The hands-on access requires that you accept some angel alteration skills. All you absolutely charge to do is resize your pictures and save a abstracted copy. If you break about the 800 x 533 (width x height) mark, you’ll accept images that are absolute for the screen. Aloof be abiding you don’t accidentally amplitude your pictures one way or the other.

The simple bang adjustment is apparently activity to be the best popular, so I’ve taken some awning shots and accounting some admonition on how to configure PowerPoint 2007 to calmly abbreviate images. Let’s get started!

First, accessible up a bare presentation in PowerPoint 2007. Locate the tiny billowing deejay angel (the Save icon) and again acquisition the alike abate down-pointing arrow. Clicking this arrow allows you to adapt the Quick Access Toolbar. Go ahead, bang it! 

In the card that ancestor up, bang “More Commands…” This will accessible the PowerPoint Options window.

In the PowerPoint Options window, you’ll apprehension that “Customize” is called forth the larboard side. In the average of the window beneath “Choose commands from:” bang the bead bottomward card to appearance all of your choices. Scroll bottomward a bit and baddest “Picture Tools | Format Tab.” You’ll apprehension that the capacity in the area beneath will change.

In the area beneath the bead bottomward list, baddest “Compress Pictures…” and again bang the Add button amid aloof to the right. This will add the Compress Pictures figure to your Quick Access Toolbar (where the tiny billowing deejay is).

Click OK to save these changes. Now you will see the Compress Pictures Figure to the appropriate of the Save figure in your Quick Access Toolbar!

The abutting time you actualize a presentation with lots of pictures in it, all you accept to do is bang the Abbreviate Pictures figure that you aloof added. This will abbreviate the pictures in your presentation which will accomplish it added email/web affable (and possibly accomplish your presentation run a bit added smoothly). 

When you bang your fresh Abbreviate Pictures you will be presented with a few options. Let’s booty a quick attending at these.

The aboriginal affair you’ll see back you bang the Abbreviate Pictures figure is a baby window with a few options on it. The choices at the top accept to do with which pictures will be compressed. If you’d like to alone abbreviate assertive pictures, you’ll charge to baddest them afore you bang the Abbreviate Images icon. Best generally you’ll appetite to go advanced and abbreviate all of the pictures.

The settings in the average accord with how abundant compression will be used. Web/Screen applies the best compression, which after-effects in the aboriginal book sizes. This is the best adorable for emailing presentations. If you’d like to abbreviate the images in a way that keeps them acceptable for printing, accept the Print setting.

Along the basal you’ll accept a brace of added options that lends some adaptability to the compression process. You can accept to alone annul circumscribed areas of the picture, or alone abbreviate the images, or both. Bang OK to abbreviate the pictures with these settings.

You may be presented with one added chat box at this point that warns you about how burden pictures can abate the affection of your images. You can accept to never see this admonishing afresh by blockage the box and beat Apply.

That’s it! Now your presentation has been optimized for emailing and downloading via the web. Not alone is it accessible but your I.T. guy will adulation you for it.